ERA Privacy Policy and Terms and Conditions
PRIVACY POLICY
| Executive Research Association (ERA), Unit 25, Silk Mill Business Park, Brook Street, Tring, Hertfordshire, HP23 5EF Telephone: + 44 1442 828846 Email: sarah@theera.org
The ERA is membership organisation and a global forum for talent intelligence and insight professionals. The ERA provides a forum to support its members through training workshops, webinars an annual conference, networking events and via social media platforms. We are committed to protecting the privacy of our members, clients and users of our website. We want to provide a safe and secure service where we deal with your personal information. This means information that identifies you personally such as your name, photo or contact details or data that can be linked with such information in order to identify you. This Policy complies with General Data Protection Regulation (GDPR) and was updated on 14th May 2018. We may change this Policy from time to time and all changes will show on this page. |
| Quick Guide to Contents |
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| 1. What personal information do we collect about you? |
| We collect the information necessary from areas on our website and will include your name, contact details, address, contact number and details of your areas of specialism and your business services. We will only collect the information that is needed. We collect personal data with specific business functions such as registration or membership requests, booking workshops, conference events and webinars. You will provide personal data by completing forms on our website and registering for membership and events, promotions or surveys or by contacting us by phone email or email as a member.
You may choose to restrict the collection or use of your personal information when completing your application form online. You can indicate whether you wish to have your information displayed to the public on the website. If you have agreed to us using your personal information for direct marketing purposes you may change your mind at any time by emailing or writing to us. If your personal information changes, e.g. address or contact information we will endeavour to update this or remove the data provided to us. This can be done by contacting the membership secretary on sarah@theera.org
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| 2. Where do we collect personal information about you from? |
| The following are the different sources we may collect personal information about you from:
· Directly from you. This is information you provide when making application for membership on the ERA website or when registering for training events, workshops, and webinars and conference events. · From an agent/third party acting on your behalf · Through publicly available sources. We use a range of public sources for marketing purposes including: o LinkedIn o Google o Facebook & twitter o Company web sites and other social media platforms o Membership associations, clubs, events such as conferences, workshops & seminars o Press and public available sources · By reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer. |
| 3. How do we use your personal information? |
| We use your personal data to inform you of upcoming events, conferences, workshops, training programmes and webinars and other news or job alerts which we feel are relevant to your business.
We will only use your personal data as permitted by the EU GDPR. The ERA website contains links to other sites. Please note that the ERA is not responsible for the privacy practice of other sites. If you leave our site we would ask you to be aware of the policy statements of other sites that may collect information about you. |
| 4. How long do we keep your personal information for? |
| We keep your information for the following periods:
Generally we will retain personal date for no longer than 7 years after which it will be destroyed if it is no longer required for the purpose for which it was obtained. If you have unsubscribed we will delete your data. You can email us at sarah@theera.org with the word unsubscribe in the subject heading and we will all your details from our records. |
| 5. Who do we share your personal information with? |
| We may share aggregated demographical information not linked to personal information e.g. surveys.
We will not sell rent or share information. Information is collected from you on registration to become a member of the association – your company name and contact details are shown on the ERA website. When you sign up for events we may share your details with other delegates for that event. We share your personal information with third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business technology systems, research and mailing houses and function co-ordinators. These third parties comply with similar and equally stringent undertakings of privacy and confidentiality. Where required we share your personal information with third parties to comply with a legal obligation; when we believe in good faith that an applicable law requires it; at the request of governmental authorities conducting an investigation; to verify or enforce our Terms of Use or other applicable policies; to detect and protect against fraud, or any technical or security vulnerabilities; to respond to an emergency; or otherwise to protect the rights, property, safety, or security of third parties, visitors to the our website, our business or the public. |
| 6. What happens if you do not provide us with the information we request or ask that we stop processing your information? |
| If you do not provide the personal information necessary, or withdraw your consent for the processing of your personal information, where this information is necessary for us to provide recruitment services to you, we may not be able to match you with available job opportunities. |
| 7. Do we make automated decisions concerning you? |
| No, we do not carry out automated decision making. |
| 8. Do we transfer your personal information outside the EEA? |
| We occasionally transfer personal information out of the EEA where we are working with clients who have a vacant position outside the EEA. In these circumstances we would only transfer personal information to clients who comply with similar and equally stringent undertaking of privacy and confidentiality. |
| 9. What are your rights? | |
| By law, you have a number of rights when it comes to your personal information. Further information and advice about your rights can be obtained from the data protection regulator in your country. | |
| Rights | What does this mean? |
| 1. The right to object to processing
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You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities). |
| 2. The right to be informed | You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy. |
| 3. The right of access | You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law. |
| 4. The right to rectification | You are entitled to have your information corrected if it’s inaccurate or incomplete. |
| 5. The right to erasure | This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions. |
| 6. The right to restrict processing | You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future. |
| 7. The right to data portability | You have rights to obtain and reuse your personal information for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability. |
| 8. The right to lodge a complaint | You have the right to lodge a complaint about the way we handle or process your personal information with your national data protection regulator. |
| 9. The right to withdraw consent | If you have given your consent to anything we do with your personal information, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal information with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal information for marketing purposes. |
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests, or
- further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
| 10. How will we contact you? |
| We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know. |
| 11. How can you contact us? |
| If you have any enquires you can contact us at: sarah@theera.org or write to us at the address below.
Name: Sarah El-Rasoul Data Protection Officer Information Commissioner’s Office registered number: ZA269558 Executive Research Association (The ERA),Unit 25, Silk Mill Business Park, Brook Street, Tring, Herts. HP23 5EF TERMS & CONDITIONS Terms and Conditions – Executive Research Association (The ERA) We will try to make the website fully accessible to you at all times but on occasions the website may not be available while maintenance is carried out. Security We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical electronic managerial procedures to safeguard and secure the information we collect online. You are responsible for keeping your password safe and secure and not allowing others to use your account and for any activity which is carried out under your account. We will not be liable for any activity which happens as a result of your failure in this regard. Privacy Please refer to our Privacy Policy shown above. The ERA is committed to ensuring your privacy is protected. These terms and conditions are effective from 25th May 2018. |